Sales receipts - what they are and how to use them

• Cash flow challenge: Some customers ask me for a receipt after paying, but I’m not always clear on when I should issue one or how it differs from an invoice.

• Perfect for: Small and medium businesses that want to issue receipts clearly and keep accurate financial records.

Novuna helps businesses strengthen their cash flow by making sure money moves smoothly from invoices to receipts. We provide funding solutions and compare providers to ensure you get the right tools for managing your business finances.

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What is a sales receipt?

A sales receipt is proof that a customer has paid for goods or services. Unlike an invoice, which requests payment, a receipt confirms that payment has already been made.

Receipts are usually issued once the customer pays, and they should include key details such as:

• Business name and contact details

• Date of payment

• Description of the goods or services sold

• Amount paid and method of payment

• A unique receipt number

Why sales receipts matter

• They protect you in case of disputes about payment

• They give customers confidence and a record for their accounts

• They help you keep accurate books and prepare for tax reporting

• They make your business look professional and trustworthy

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Best practice when issuing receipts

• Always provide a receipt as soon as payment is made

• Use a numbering system to stay organised

• Keep digital and paper copies for your records

• Include payment method (cash, card, bank transfer) for clarity

• Match receipts to invoices in your accounts to avoid confusion

How Novuna Business Cash Flow helps

Clear records reduce stress and improve cash flow, but even with perfect paperwork, late payments can still cause problems. Novuna helps businesses cover cash flow gaps with solutions such as invoice finance, working capital loans, and credit control support.